What is GDPR?
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new legal framework that sets guidelines for the collection and processing of personal information of individuals within the European Union (EU). It replaces the Data Protection Regulation (Directive 95/46/EC).
Data Protection and Privacy Policy Incorporating Equality, Diversion and Inclusion Policy
Big4careers.com is a website wholly owned by Davies Kidd Ltd, hereinafter referred to as ‘The Company’. The Company is a recruitment company engaged in the provision of permanent placement services only, and as such does not directly employ any users of this website. The Company does not and will not disclose your information to third parties without your consent, except where legally obliged to by a regulatory or law enforcement agency.
The Company is committed to protecting the privacy of the users of its website under GDPR and to ensuring that the information submitted to it is used solely for the purposes of providing permanent recruitment services as set out in this policy.
In order to provide these services The Company needs to collect certain information and, while doing so, aims to protect your privacy while making your job search simple and safe.
What Information is collected?
As a standard part of its business as a recruitment consultancy, The Company may collect your personal details, including but not limited to, your name, contact details and CV. The details supplied by you will be held and used by The Company for the following purposes:
Our Reasonable Legitimate Business Interests
As a recruitment business engaged in the placement of permanent staff, the exchange of personal data is a fundamental and essential part of the Company’s business. The Company deems it reasonable to expect that if you are looking for employment or if you have posted your CV, including certain personal data, on a job board or professional networking website that is publicly available to access, that you would be happy and expect for companies such as ours to collect your data and offer services which might result in you furthering your career.
What is the Information used for?
The information is used to enable the Company to provide its services to you by initiating, maintaining and developing a business relationship with you in respect of you making a singular career move or a series of career moves throughout your career. More specifically, the Information will be used to enable The Company to:
- Match your details to specific vacancies and assist you in finding a new position
- Contact you regarding The Company’s services, industry news and specific topics and developments related to your area of expertise
- Offer you the chance to subscribe/unsubscribe to regular job mailings
- Fulfil its contractual obligations to its clients where its clients require the Information as part of their own recruitment processes (please note that you will always be asked before your details are passed on to a client)
Third Parties
The Company is an owner managed Private Limited Company and there are no outside parties who can exert influence or control of the running of the Company and its business. The Company does not and will not disclose your information to third parties without your consent, except where legally obliged to by a regulatory or law enforcement agency.
What if The Company changes status?
If The Company changes status and has new owners, for example due to a merger or acquisition, you will be informed before your details are shared with the new ownership.
Data Security
Please be aware that the transmission of information via the internet is not completely secure and, while we will do our best to protect your personal data, any transmission is at your own risk. We have security measures in place designed to prevent your information from being lost, used, disclosed or accessed in an unauthorised way. You and any applicable Regulator will be notified of any breach where the Company is legally obliged to do so.
How long do we hold your information?
The length of time we will hold your data will depend on how long we need it for to perform our legitimate business services and on how long you require these services for. Careers are often of a lengthy duration and we have many precedents of making multiple placements for the same candidate, supporting them throughout their careers. At any time, you have the right to request erasure or correction of your data.
Curriculum Vitae/CV/Resume
The Company’s website gives you the option of submitting your CV in relation to a specific role or for future relevant positions that may arise. Your CV will be stored on the Company’s website and in-house database and will be accessible only to the Company’s recruitment consultants operating from the UK. From its UK base, the Company deals with positions in the UK as well as both within and outside the European Economic Area but in all cases you will be consulted before your CV is sent to a potential hiring client.
Website Disclaimer
The Company takes reasonable care in compiling, presenting and monitoring the information on its website. However, it is provided purely for information and should not be relied upon without making further independent enquiries or seeking further guidance. The Company makes no representations or warranties about its website being accurate, complete, adequate, suitable, functional, operational or current in terms of the information, products, services or related graphics therein and, as such, any reliance you place thereon is entirely at your own risk. Neither does The Company make any representations or warranties in respect of any information, products, services or related graphics carried on any website operated by a third party which may be accessed from this website, nor that the information, products, services or related graphics on this or any third party website has been verified by The Company. The Company makes no representation in relation to the existence or availability of any position advertised on this website. The Company does not guarantee that the website will meet the needs of any employer or candidate. The Company does not guarantee that any employer will request a candidate’s information, request an interview with a candidate or hire a candidate or that any candidate will meet the needs of any employer. The Company cannot guarantee that any client will keep confidential any candidate information provided to the client.
Your rights
Under GDPR you have the following rights:
Right to request access – You have the right at any time to ask the Company for a copy of the information you supplied to it and that it holds on you. However, this is not an absolute right and if we have good reason and, if GDPR permits, we may refuse your request but in such cases reasons will be given for doing so.
Right to request correction – You have the right to request to have any inaccurate or incomplete information we hold about you corrected or updated
Right of Erasure – You have the right to request that any information we hold about you is erased
Right to withdraw consent – You have the right to withdraw your consent in situations where we are relying on your consent to process your data. However, this will not affect the lawfulness of any processing carried out before your request for withdrawal of consent.
If you wish to exercise any of the rights set out above please contact the Company’s Data Protection Officer, Jeff Davies on jeff@big4careers.com
Under normal circumstances you will not be required to pay a fee to access your personal data, or to have it corrected or erased. However, if your request is clearly unfounded, excessive or repetitive the Company may charge a reasonable fee or, alternatively, may refuse to comply with your request if GDPR permits.
Should you wish to access your personal data the Company may need to request certain information from you in order to help us confirm your identity. This is a security measure to protect your personal data from being accessed by someone who has no right to receive it.
The Company will endeavor to respond to any legitimate request within one month, although this process may take longer if complex or multiple requests are made.
Changes to our Privacy Policy
This Privacy Policy is effective as of 25th May 2018. Any future changes of this Privacy Policy will be communicated to you via e-mail, where appropriate.
Equality, Diversion and Inclusion Policy
The Company embraces and is committed to equal opportunities, diversity and inclusion meaning that all job applicants and clients will be treated equally and will not be discriminated against on grounds of gender, gender identity, sexual orientation, race, marital status, civil partnership status, pregnancy, skin colour, nationality, ethnic origin, religion, belief, disability or age.
Complaints and contacts
For any complaints please address the Company’s data protection officer, Jeff Davies on jeff@big4careers.com
Should you wish to contact a supervisory body please refer to the Information Commissioner’s Office via this link: https://www.ico.org.uk/concerns/